EPSEF - Eastern Panhandle Science and Engineering Fair


Eastern Panhandle Science and Engineering Fair
High School Division

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What's New for '24
As an affilate of the Society for Science, EPSEF is being asked to provide demographic data for students participaing in the fair.  This informaiton is not mandatory.  The fair application will include a section for students to optionally provide demographic data.
Tuesday, February 13, 2024
Snow Date: Thursday, February 15, 2024
Potomac State College of WVU
Lough Gymnasium
Keyser, West Virginia
Paperwork Deadline
Science Fair applications are due by Friday, January 19, 2024 Monday, January 29, 2024. We do need application, abstract, and all other forms with the project. We do several things with the paperwork:
  1. We do a review of all the applications and forms to screen for missing forms or other things that may be necessary for the project, so that we may contact the school right away in order to clear up any problems ahead of time. Then, at the Fair, there will be a formal rules review by a rules committee.
  2. We use the information on the application to set up our project lists, determine spaces for the projects, and finalize the number of students and teachers for whom to order meals for the Dinner.
  3. By Wednesday, February 16, all assignments will have been made and judges selected and assigned. We will mail out or e-mail Wednesday copies of abstracts to judges in each category, i.e. those judging in Chemistry will receive all the abstracts for each student in that category. They will review the abstracts, and some will do some research if the project is in an area in which they may not be as familiar or working with recently. If we mail them later, many will not get them on time. If we haven’t received some abstracts by that time, they will just have to review them “cold” at the Fair. It is very important that the abstracts be done carefully; this is the first introduction of the student’s project to the judges. It is also very important that the abstract be well written in order to make the best first impression possible with the judges. Also, please be certain there are no names, addresses or school names on the abstract – we will black them out before we send them to judges: we want the reviews to be as objective as possible.
  4. Note that new applications must be filled out at each succeeding level of fair e.g., county to regional, etc. There is no requirement that a science fair have the same categories as the International, for example. The students just have to enter one of the categories available at the level of fair which they are entering. The Regional High School and state fair will use the same 21 categories as ISEF.
  5. Also, please make sure the same title is used throughout the paperwork; we have had as many as three different titles in the paperwork of the same project. This has made working with the forms difficult at times.
10:00 AM - Doors open. 
10:00 AM - 1:00 PM - Project setup, orientation, and student pictures in the Gymnasium to occur anytime between 10 AM and 1 PM.  Plan for students to have lunch (on your own) during this time as well.
Suggestion: Those with very large groups may want to make arrangements with a restaurant or fast food place ahead of time to avoid long delays.
11:30 AM Rules Committee Review of Projects - Gymnasium
12:15 PM Judges’ Orientation - Gymnasium
1:00 - 2:30 PM Judging (Group A) - Gymnasium; Student Workshops (Group B) - Science Hall
2:30 - 4:00 PM Judging (Group B) - Gymnasium; Student Workshops (Group A) - Science Hall
4:00 - 4:30 PM Open House - Gymnasium
4:30 - 4:50 PM Project Take-down - Gymnasium
5:00 - 5:45 PM Dinner - Davis Conference Center
5:45 - 6:30 PM Awards Presentation - Davis Conference Center
6:30 PM Depart for Home
Students in grades 9-12 who placed 1st, 2nd or 3rd place in county science fairs from the Eastern Panhandle counties of Berkeley, Grant, Hampshire, Hardy, Jefferson, Mineral, Morgan, Pendleton, and the West Virginia Schools for the Deaf and the Blind.
Note: If your county did not host a science fair this year you may still be eligible to participate.  Contact your science teacher or county science fair coordinator for more information.
Winners from each category will be eligible to compete in the 2024 West Virginia Science and Engineering Fair on Monday, March 5, 2024.  Judges will decide the participants in cases where there is more than one project eligible for a given WVSEF category. 
The First Place winners from each category will advance to WVSEF in Charleston.
ISEF Affiliation
EPSEF '24 is affiliated with the Society for Science and the Regeneron ISEF.
As a Society-affiliated fair. students who participate in EPSEF '24 must observe the International Rules for Pre-college Science Research.
The top TWO projects from EPSEF '24 will advance to Regeneron ISEF in Los Angeles, California.
Note that the following forms are required:
Note: If Continuation Projects Form (7) is required, the Abstract, Form (1A), and Research Plan from the previous year(s) must also be attached.
Pat Mason, Fair Director
Tel: 304-788-6206 or Cell: 540-336-0072
Gary Kalbaugh, Co-Director
Tel:304-788-1739 or Cell: 304-790-0028
-- Updated Feb 12, 2024 SP